Photo: Lazzat Photography
If you are hosting out-of-town guests for your wedding, helping them find affordable and comfortable accommodation is essential. Reserving “room blocks” (ie: hotels reserve a certain number of rooms for their guests only) at one or more nearby hotels will not only ensure that your crew has a place to stay, but will also allow your guests to enjoy the benefits of group discounts. However, before you book, there are a number of questions about the wedding hotel room block that you should ask yourself.
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Here are the wedding hotel block questions you need to ask yourself before signing on the dotted line.
1. When and where is my wedding?
Please wait until the headquarters contract is signed before starting your hotel room search. Make sure you book a hotel that is as close to your meeting place as possible. The holy grail of wedding accommodations is a hotel within walking distance of your venue. If that’s not possible, a short trip by limousine, taxi, or rented bus is ideal.
2. How many guests will need accommodation?
One crucial thing to consider when booking hotel blocks for wedding guests. Go through your guest list and estimate how many of them will need accommodation, so really, anyone coming from out of town. Err on the side of booking more rooms as you don’t want anyone to run out of accommodation.
3. How much can my guests spend on a hotel?
Before reserving hotel rooms for wedding guests, consider their needs. Some of your guests may want to enjoy a luxurious weekend at a luxury hotel, while others may be more concerned with saving money. That is why we recommend reserving blocks of rooms in more than one hotel to offer options to all your guests, no matter what your budget is.
4. What else is happening in town on my wedding weekend?
If there’s a big event, like a marathon or conference, you may have fewer hotel options to choose from and your guests may have to pay a little more for accommodation. This makes it even more important to reserve blocks of rooms, to ensure everyone has a place to stay.
5. Do I want to hold events before or after the wedding in a hotel?
Hosting your rehearsal dinner, post-party or post-wedding lunch at a hotel where many of your guests are staying is very convenient, they’ll love it for it. Be sure to look for hotels with great bars or restaurants with private dining options if you hope to host other events there.
6. Will I need a room before or after the wedding?
We’ve seen it many times – newlyweds forgetting to reserve their own accommodations for their wedding night! Be sure to consider your own plans when booking hotel rooms. Will you or your future spouse need a room to get ready for your wedding day? Do you want to stay in the same hotel where the rest of your guests stay on their wedding night or find a more private accommodation? You don’t want to have to struggle to find a hotel room the day before your wedding!
7. What other requirements do I have?
Are there any other essential elements for your wedding accommodation? Whether it’s a gym for your sporty friends or a kiddy pool for your youngest guests, think about the ideal hotel accommodations so you can narrow down the many options.